How do you update data in Access?

How do you update data in Access?

• A. By creating a new table for updated data
• B. By navigating to the record in Datasheet View and editing fields directly
• C. By importing updated data from an external source
• D. By using the query editor to change data

Answer: (B)

Updating data in Access can be effectively accomplished by navigating to the record in Datasheet View and editing fields directly. This method allows users to easily see the data in a tabular format, where they can click on the specific cell corresponding to the data they wish to change and simply type the new information. This direct interaction with the data is user-friendly, enabling quick modifications without the need for complex procedures or additional tools. In Access, users can also manage other aspects of data updates through various methods. However, creating a new table for updated data is unnecessary when existing records can be modified directly. Importing updated data from an external source is typically used for adding new records or replacing a large set of records rather than updating individual data entries. Using the query editor is more suited for complex data manipulation and analysis rather than straightforward updates, as it often involves writing SQL statements or setting conditions for data modification.

Updating data in Access can be effectively accomplished by navigating to the record in Datasheet View and editing fields directly. This method allows users to easily see the data in a tabular format, where they can click on the specific cell corresponding to the data they wish to change and simply type the new information. This direct interaction with the data is user-friendly, enabling quick modifications without the need for complex procedures or additional tools.

In Access, users can also manage other aspects of data updates through various methods. However, creating a new table for updated data is unnecessary when existing records can be modified directly. Importing updated data from an external source is typically used for adding new records or replacing a large set of records rather than updating individual data entries. Using the query editor is more suited for complex data manipulation and analysis rather than straightforward updates, as it often involves writing SQL statements or setting conditions for data modification.