What are the first steps to create a new query using Design View in Access?

What are the first steps to create a new query using Design View in Access?

• A. Open the database and select the import option
• B. Select the tables to include and choose fields to display
• C. Run a report and analyze the data displayed
• D. Create a form to display data

Answer: (B)

To create a new query using Design View in Access, the first steps involve selecting the tables that will be included in your query and choosing the fields you want to display. This process is fundamental because it allows you to define the context of the data you want to analyze. By selecting the appropriate tables, you ensure that the query can access the relevant data, and by choosing specific fields, you determine what information will be presented in the query results. Starting with these steps is crucial, as it lays the groundwork for constructing the query. Once the tables and fields are selected, you can then add criteria, sort the results, and perform calculations as needed. This organized approach towards building a query makes it easier to manipulate and analyze the data effectively. Other options focus on unrelated tasks or actions that do not pertain to the initial setup of a query, such as importing data or creating reports and forms, which are separate processes within Access. Understanding this foundational step is key to effectively utilizing Access for data management and analysis.

To create a new query using Design View in Access, the first steps involve selecting the tables that will be included in your query and choosing the fields you want to display. This process is fundamental because it allows you to define the context of the data you want to analyze. By selecting the appropriate tables, you ensure that the query can access the relevant data, and by choosing specific fields, you determine what information will be presented in the query results.

Starting with these steps is crucial, as it lays the groundwork for constructing the query. Once the tables and fields are selected, you can then add criteria, sort the results, and perform calculations as needed. This organized approach towards building a query makes it easier to manipulate and analyze the data effectively.

Other options focus on unrelated tasks or actions that do not pertain to the initial setup of a query, such as importing data or creating reports and forms, which are separate processes within Access. Understanding this foundational step is key to effectively utilizing Access for data management and analysis.